Berlin International Film Festival Data Protection Policy

The Berlin International Film Festival (subsequently “IFB” or “we”) takes the protection of your personal data very seriously. These data protection regulations inform you about how we handle your personal data.

1. Scope

These data protection regulations apply solely to the use of the www.berlinale.de, www.efm-berlinale.de, films.berlinale.de and forms.berlinale.de websites, subsequently “websites”. If you visit any other website, the data protection regulations of the respective website provider apply. This includes cases when we refer you to a third party website via a link. In such cases, we recommend that you inform yourself on the linked website about the ways that they handle personal data.

2. Personal Data

Personal data means any information relating to the personal or factual circumstances of an identified or identifiable natural person. Your personal data includes all information which can lead to you being identified such as, for example, your name, address, telephone number or e-mail address.

3. Collection and Storage of Your Data

3.1 When you visit the websites, the IFB automatically collects and stores the name and version of the browser you are using, the operating system used, the volume of data transferred, the URL of the data accessed, the website from which it was accessed as well as the date and duration of your visit. When you visit the websites, the IFB’s web servers neither record your full IP address nor the domain name of the computer you are using. The server is configured in such a way that automatic logging of this information does not take place.

3.2 In addition, the IFB collects the personal information you provide as a user registering or making an enquiry to the IFB. This applies in particular to the services of “My Account”, accreditation and film submission to the IFB and the European Film Market (EFM) as well as application to the World Cinema Fund (WCF). The following data in particular is collected: name, postal address, e-mail address, telephone number, date of birth, place of birth, nationality and main area of work as well as a portrait photo. The details necessary for processing applications are always marked with an asterisk.

3.3 The IFB makes the data you have given during registration or an enquiry available to you via your personal account (“My Account”). You can access the data saved there.

4. Purposes of Data Processing

We require your personal data for the following purposes:

  • • Providing the websites for your use
  • • Processing of your festival participation agreement, including issuing of badges
  • • Allocating usage rights for specific services (including communication with partner hotels, press downloads, EFM film registration, read only access to Who´s Where)
  • • Granting access rights to events with special security conditions
  • • Generation and online publication of Who’s Where for registered visitors
  • • Generation and online publication of EFM participant lists (buyers, exhibitors, participants) and EFM screening attendee reports for authorised users
  • • Collecting statistical data

5. Use, Publication and Disclosure of Personal Data

5.1 The IFB collects, processes and uses your data only, as far as necessary, to enable you to use the websites and services provided on or via them.

5.2 The use of your data within the service provision for accredited festival participants includes the IFB publishing your data, i.e. first and surname, main sphere of activity, home country as well as information about your involvement in films screened at the Berlinale. With your consent, the IFB will in addition publish your company name, position in the company, period of stay and hotel during the Berlinale, e-mail address and telephone number in the official publications (print and online versions) of the IFB and EFM, for example in the EFM exhibitors, buyers and participants lists as well as the Berlinale’s official participants directory (Who’s Where). We will not publish your date or place of birth.

5.3 The IFB will only disclose your data to third parties when this is necessary or required for the delivery of services, for the operation and maintenance of the websites or for statistical analysis. Your personal data will be handled by third parties contracted by us in accordance with these data protection regulations and the relevant data protection laws. The IFB discloses data to third parties inter alia in the following ways:

  • • We give the names and e-mail addresses of visitors attending EFM screenings to the respective exhibitors.
  • • For events with security requirements, we pass on the personal data of participants, including their date and place of birth, to the authorities responsible for security.
  • • For EFM participants whose type of registration badge grants them the right to a temporary Cinando account, we pass on their name, company address and contact details to the operator of the www.cinando.com website for the purposes of creating an account and temporary publication in the accreditation form.
  • • If a participant requires a visa, the IFB will inform the relevant embassy of their participation in order to facilitate their visa application.

5.4 Beyond this we will only disclose your personal data to a third party if you have expressly consented to this or if there is a legal requirement to do so.

6. Cookies and Web Analysis

6.1 Cookies are small text files temporarily stored by a web server in your internet browser in order to access this information again at a later date. Cookies are used among other things for personally-tailored websites and for user ID.

6.2 Specific online services on the IFB websites require the use of cookies, for example, to save your personal settings. These cookies are only valid for that particular session and are deleted when the browser is closed.

6.3 If you activate the “keep me logged in” function at www.efm-berlinale.de you can save the current “session cookie” in your internet browser for a period of six months. You can deactivate this service at any time by unticking the check box on a subsequent login.

6.4 If the security settings of your internet browser prevent the use of one of our online services, you will receive an automatic message. If this happens, you will have to adjust your browser settings to allow cookies. You can prevent the use of cookies by setting your web browser to not accept new cookies, to notify you of new cookies or to delete all cookies already received. You can find assistance in changing the settings via the help function of your web browser. Please note that some features on our websites can only be used when cookies are allowed. We therefore recommend that you keep the cookie function switched on.

6.5 Some of our web pages contain links to websites of other companies. It is possible that these companies use their own cookies. These cookies have varying lifetimes and can only contain data relating to you personally if you have provided corresponding information on the website in question.

6.6 The IFB websites collect and store data for the purposes of marketing and website optimisation using etracker technology (www.etracker.com). This data is used to create a pseudonymous user profile. Cookies can be used for this process.

6.7 Data collected with etracker technology will not be used to personally identify the visitor to these web pages without the explicit consent of the affected party and will not be combined with personal data relating to the holder of the pseudonym. You can reject the collection and storage of data by etracker at any time with effect for the future.

7. Advertising, Newsletter

7.1 The IFB also uses the data you provide to inform you about special offers from the IFB and its affiliated partners. You will only receive newsletters via e-mail following your explicit consent and only via post as long as you have not objected to the use of your data.

7.2 You need a valid e-mail address to receive the Berlinale Newsletter and/or the EFM Infoletter. We will check the e-mail address you give us to confirm that you are its holder or that its holder has authorised receipt of the newsletter. This safeguards us against cases where a third party is misusing your e-mail address and has signed up to receive our newsletter without your knowledge. We will not collect any further data. We will use the data collected in this way exclusively for the subscription to our newsletter. We will not pass it on to a third party. We will not connect the data collected in this way with any other data that may have been collected via your use of other components of our websites.

8. Use of Google Maps

On some of our web pages we make use of Google Maps to show maps, including venue information and directions for travel. Google Maps is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. With the use of our websites, you automatically accept the collection, processing and use of data that is collected automatically or is entered by yourself by Google, its representatives or third-party suppliers.

The conditions of use for Google Maps can be found at Google Maps/Earth Terms of Service. More detailed information can be found in the data protection center of google.de: Transparency and Choice and Privacy Policy.

9. Security of Collected Data

9.1 Personal data exchanged between you and the IFB via IFB websites is transmitted strictly via secure connections in accordance with the latest technical standards. In addition, the IFB takes technical and organisational security precautions to protect your personal data which is handled by the IFB against accidental or intentional manipulation, loss, destruction and access by unauthorised persons. The IFB’s data processing and security measures are continuously improved in line with technological developments.

9.2 Credit card details are used only once and exclusively for the fulfilment of a contract without any further intermediate storage.

9.3 For your own personal security the IFB recommends that you protect your password and computer against access by unauthorised persons. If you share your computer with others, you should make sure that you log out after every session.

10. Right of Revocation

If you give or have given consent to the IFB to collect, process or use your data, you can revoke this consent at any time with effect for the future. You can do so by sending an e-mail to .

11. Right to Information, Erasure and Rectification

11.1 You have a free of charge right to information in respect of the personal data held about you and a further right of rectification of inaccurate information, blocking and erasure.

11.2 If you wish to receive information about your personal data and/or its rectification or erasure, or if you have any further questions about the use of the personal data you have given to the IFB, please contact the data protection officer at the KBB GmbH via .

11.3 Otherwise, the IFB deletes your logged and collected data as soon as and in so far as is prescribed by law. If deletion of data conflicts with legal or contractual retention periods, the data will not be deleted but instead will only be blocked.

12. Validity of this Data Protection Policy

This data protection policy is currently valid and dates from September 8, 2016.

13. Responsible Parties

The collection, processing and use of your data is the responsibility of:

Berlin International Film Festival
Potsdamer Straße 5
10785 Berlin
Germany
phone +49 30 25920-0
fax +49 30 25920-299

www.berlinale.de

The Berlin International Film Festival is a business division of

Kulturveranstaltungen des Bundes in Berlin (KBB) GmbH
Schöneberger Straße 15
10963 Berlin
phone +49 30 26 397-0 (switchboard)
fax +49 30 26 397-397

Data Protection Officer of KBB:


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